HRMates – HR & Payroll Automation Platform is a Employee Self Service, Workflow oriented Collaborative platform for Managers, Employees and Company to manage their HR and Payroll related activities. HRMates automates HR Policies of the organization very closely and provides flexibility for the policies to be changed over time.
Location based Attendance
Life Time Support
Why HRMates ?
People related processes in an organization typically evolve over time, with growth and business needs. One size fits all solutions typically are not able to automate mature organizations processes fully and fail to keep up with changing requirements of the organization over the life cycle of the product.
HR Systems normally live in their own sandbox environment. There is a scope of integrating HR System so as to provide better visibility to Employees on their performance.
Rich Organization Structure to support Multiple relationships between employees. Use all relationships in business processes.
HRMates is built for quick, robust and deep customization using state of the art architecture.
Integration with other systems to provide better insights to employees on their performance
TERMS OF EMPLOYMENT
EMPLOYEE LIFE CYCLE
EMPLOYEE LEAVE MANAGEMENT
EMPLOYEE ASSET MANAGEMENT
PROCESSING: Generate Payroll or Upload generated Payroll, Approval Workflow, Part Salary, Split Salary, Delay, Upload Components, Fully Customizable Payroll architecture, Ready Templates for India, Malaysia, Sri Lanka and other countries, Statutory Compliance’s, Advances, Variable Pay with Incentive Calculations, Tax Declaration form with Approvals and Stages, Reimbursements with Approval Workflow, Reimbursements carry forward, Ad-hoc Reimbursements, Salary Slips, Rule based Employee Grouping for Distributed Management
CONTRACT EMPLOYEE INVOICING: Generate and Distribute Invoices to be submitted by Contract Employees. Invoice based on Salary Master and days worked.
TAX DECLARATION: Tax Declaration form Auto Generated when Employee Crosses taxation Limit during financial year, Approval Process, During Year Employee can update the form, Second Level Compliance Process 2 months before end of Financial Year
LOAN APPLICATION: Self Service Portal for Employees to Apply for Loan, System Validation of Loan Eligibility, Loan Approval Process.
EMPLOYEE PERFORMANCE MANAGEMENT: Template based Setup allowing Multiple PMS Workflows, Goals, Cascading Goals, Review Cycles and final Appraisal, Areas, KRAs, KPIs, Custom Columns, Calculators, Get Data from Attendance Employee Data etc. Guidelines, Achievements, Strengths, Areas of Improvement, Major Contributions, Create Performance Improvement Plan for non-performers, Create Performance Potential Matrix and Talent Review Form, Easy Monitoring.
EMPLOYEE DATA MANAGEMENT: Upload and Share Data with employees related to sales, production etc., Setup Scheduled Data upload, Setup up Employee View of Data, Use Data in Payroll, PMS etc.
TRAINING: Training Need Identification, TNI Workflow, Scheduling, Pre Post Test, Learning Index, Feedback, Effectiveness Index, Training Material Repository
SUCCESSION PLANNING: Identify Positions for Succession Planning, Identify Skills for Successors, Identify potential internal successors through PMS or Skill Gap Analysis and Recruit external successors through the recruitment module, View Successor Chart, View Succession Chart, Notification for Missing Successors, Groom Potential Successors, Train Potential Successors Using Training Module
PROJECT MANAGEMENT & TIME SHEETS: Create Projects, Tasks and link to Clients, Assign Tasks to Employee Groups, Set Expected Hours, Employees Log Actual Hours, Close Tasks and Projects, Client wise reports
BUDGETING AND VACANCIES
BUDGETING: Create and Approve annual Budgets Unit and Designation wise, Budget Change Process during year
VACANCIES MANAGEMENT: Create and Approve Vacancies within the Budget during year, Maintain Job Description with Skills required, Publish Vacancies to website, Publish for Employee Referral, Create Candidate Evaluation Form and Workflow, Customize Candidate Application Form
SURVEYS: Anonymous Surveys, Normal Surveys
REWARDS and RECOGNITION: Reward Programs, Points, Calculator to Convert to Monetary Value, Auto Calculation from other modules like Suggestions Portal, Employee Data Etc, Employee View
SUGGESTION PORTAL: Suggestion entry and Approval Workflow, Use suggestions data in Rewards and Recognition, Kaizen Workflow
MAINTENANCE PREVENTION: MP Sheet Submission, Approval
KNOWLEDGE MANAGEMENT PORTAL: Central Portal for capturing Knowledge Related to Work. Submission of Knowledge Piece by Employees and Approval. Use of Submission in Reward and Recognition Program.
CORRECTIVE AND PREVENTIVE ACTIONS: Central Portal for capturing Corrective and Preventive. Submission of CAPA by Employees and Approval.
POLICY MANUALS: Share all Policy Manual of the Organization
DOCUMENT SHARING: Share Commonly used templates and documents with group of employees
REMINDERS: Daily Reminder for Pending Tasks
INDUSTRY SPECIFIC FEATURES
MANUFACTURING: Line Balancing, Employee Data, Roster Management, R&R, MP Sheet, Suggestion Portal, CAPA
RETAIL:Employee Data, Mobile Attendance, Expense Management
Roster Management, R&R
HRMates Module & Features
- HRMates modules are well integrated with each other. Most operations in HRMates work on Editor and Approvers model, creating self running collaborative environment. Editors and Approvers are configured as per Organization Policies.
- All modules post notifications on Notification Panel accompanied by email. To provide continuity in case of exceptional circumstances admins can work on behalf of employees.
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